OPERATING PROCEDURE ED 20 B  Formerly OP 29						BRITISH WHEEL OF YOGA
	Regional Training Officer:				Section.	Sheet Number	Date of Issue    1994
	Operating Parameters				01	1	Last revision June 2003
				JOB PROFILE FOR REGIONAL TRAINING OFFICER
	1.0.	INDEX
			1.0   2.0   3.0   4.0   5.0   6.0   7.0   8.0   9.0 10.0	Purpose Index Introduction Main Duties Advertising IST Events Eligibility Procedures Costs Teaching Practice Observation Training (TPOT) Other events
	2.0.	PURPOSE
		The purpose of these guidelines is to set out the operating parameters for the job of Regional Training Officer (RTO). It deals with his/her responsibilities with regard to the training requirements of the Region. These guidelines are to be read in conjunction with ED20c ‑ Guidelines for In‑Service Training Events
	3.0	INTRODUCTION
		*   All BWY Diploma Holders are required to attend at least one IST event per year between January and December     incl. Proof of attendance and of current membership is required, in order to be retained on the database of BWY     teachers.
		*   To facilitate the above, each Region, under the direction of the Regional Officer (R0), will appoint an RTO, who      will automatically become a member of the Regional Committee.
		*   Although the office comes up for election annually, it is suggested that the period of office be a minimum 3 years     after which time the post holder may wish to stand down or continue. The time period is only a suggestion to give     an idea of the commitment required and allow continuity of the role to the Regional Committee.      It is preferred that the RTO should be a DCT. If this is not possible then a BWY Diploma Holder may be     appointed, provided they have held the diploma for a minimum of 1 year. In any Region, the onus to find     a suitable post holder will fall directly on theRO, after consultation with the Regional Committee.     It is suggested that the RTO find a deputy as soon as possible so that if s/he is ill, away or unable to continue,     then someone else is in the picture and may take over in the interim.
	4.0	PRIME DUTIES
		*    The RTO will be responsible for the organisation and co‑ordination of IST events within their Region in compliance       with ED20c          *    The RTO will liaise closely with the RO, CRs and DCTs to ensure that sufficient IST Events are held throughout the       whole of their Region to enable all Diploma Holders easy access to one event per annum.
	5.0	ADVERTISING IST EVENTS
		*   IST Events must be specifically advertised as In‑Service Training Events in Yoga 2 and in Regional Newsletters
		*   Prior to advertising an event, the Event Organiser will obtain a Scheme of Work from the tutor which should be      sent to the RTO who will open a file and issue an IST Reference number for that event. Copy should then be sent       to the National IST Officer (NISTO) for approval. A detailed Lesson Plan andlor C.V. of the tutor may be      asked for. The NISTO will then send approval to the RTO who will in turn let the Event Organiser know that the      event has been approved. The Event Organiser will confirm with the tutor that approval has been received and the         event may then be advertised as a BWY IST Event.
		*   When the training event is a repeat one and the Scheme of Work has already been approved, a copy of the        Scheme of Work should still be sent to NISTO so that he/she has a record of all IST events being held. There is      also a form informing NISTO of the new Reference Number issued, proposed date and the venue.
	6.0	ELIGIBILITY
		See ED20c ‑ 5.0
	7.0	PROCEDURES
		The event organiser is responsible for preparing the Register of the event. Everyone who attends should be on the register. Both names and complete Wheel Membership Numbers should be printed clearly (preferably typed) and in alphabetical order. Attendees must sign the register as proof of their attendance to be recorded on the National IST Database. The Register and Evaluation Forms, should be sent to the RTO within 14 days of the event . The event organiser should ensure that attendees have their Certificate of Attendance signed by the tutor or organiser, for the attendee's own personal record of attendance.
		*   The event organiser should ensure that all attendees complete an assessment of the event (Eval. 1) and that       s/he completes his/her evaluation of the event (Eval. 2). Eval. 1 and Eval.2 should be sent to RTO together with       the Register within 14 days of the Event. The tutor, if s/he wishes should see both Eval. 1 and 2.
		*    Eval. 1 should be kept on file by the RTO. Copy of the Register and Eval.2 should be kept on file. The original         Register should be sent to Central Office and the original Fonn Eval 2. sent to NISTO. Attendance should be       noted on the RTO's records, a file index system is recommended. Records should be kept of all Diploma Holders       in the Region. If a teacher's name is on a Register who does not belong in your Region the name should be       highlighted for ease of recording on the Database as a Cross‑Border. (out of Region). Student Teacher's names       should also be highlighted as they are not recorded on the Database.
		*   In April of each year Central Office will provide RT0s with a copy of the IST Database, a complete list of Diploma      Holders and Accredited Teachers who have attended and those who have not for the previous year. Those       members who have attended IST in another Region will be highlighted in bold type.
		*   It is the responsibility of the RTO to liase with the RO and CRs to contact all current Diploma Holders listed who      have not attended an IST event and advise them of their need to comply. The list of teachers who have attended      IST will be put in every copy of the Summer Newsletter by the CRs. Those who cannot attend in any one year are      required to attend 2 IST Events during the following year.
	8.0	COSTS
		The RTO is responsible for ensuring that the costs of the day are paid by the Regional Treasurer. If an IST event runs at a loss, the costs should be borne by Regional flinds.Tutors Fees/Attendees costs ‑ see ED20c ‑ 6.1
	9.0	TEACHING PRACTICE OBSERVATION TRAINING (TPOT)
		*   This is a Certificated IST Event, an addition to the Diploma, where Diploma Holders are trained to observe Student      Teachers in accordance with the 4 ‑Unitary Diploma Course.
		*   The Event must be of 5 hours duration and be presented by a DCT. Participants should be BWY Diploma Holders,       familiar with the BW‑Y Diploma Course Syllabus.
		*   RTP Observers should be qualified (BW‑Y Diploma Holders) for a minimum of one year and hold the TPOT      Certificate.
		*   The TPOT Event Register has been adapted to include the name to be inserted on the Certificate and this needs       to be clearly printed and legible.
		*   The recommended maximum number of attendees for a TPOT Event is 20.
		*   The RTO should liaise with the TPOT Tutor and the Event Organiser to ensure that all necessary documents are      ordered before the Event including ED7A (Recorded Teaching Practice Guidelines) and that Certificates for      attendees are requested; all from C.O.      A TPOT Presentation Pack is available and offered in an advisory capacity.     Certificate Holders will be issued with a new membership category having the suffixes: TP = Teacher (holding TPOT     Cert.) LTP =  Life Teacher or TPC = Teacher over 75 years. Central Office will maintain the National Database of      TPOT Certificated Teachers and the list for each individual Region can be obtained from the Office on request.
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